Chapter Officers and Bylaws

Officers of the New York-St. Lawrence Chapter


President: Kirsten Yri (Wilfrid Laurier University).
Secretary-Treasurer: Colleen Renihan (Queens University).
Council Representative: Kimberly Francis (University of Guelph).
Student Representatives: Diana Wu (Western University, 2019-2021); April Pauline Morris (University of Western Ontario, 2018-2020).



Bylaws of the New York-St. Lawrence Chapter of the American Musicological Society
(rev. 2015)

Article 1, Name.

This organization shall be known as the New York State-St. Lawrence Chapter of the American Musicological Society. Henceforth, these entities shall be referred to as "the Chapter" and "the Society." The official abbreviation of the Chapter shall be "NYSSL-AMS."

Article 2, Objectives.

The objectives of the Chapter shall be to foster the advancement of research in the various fields of music as a branch of learning and scholarship and to implement policies, programs, and directives adopted by the government of the society throughout the region of the Chapter.

Article 3, Area Boundaries.

The geographical area of the Chapter includes those parts of New York State designated by postal zip codes 120001 through 14999 (Buffalo, Fredonia, Ithaca, Potsdam, Rochester, Syracuse), Ontario (including St. Catharines, Guelph, Hamilton,  Kingston, Kitchener-Waterloo, London, Ottawa, Toronto) western Québec, and Montreal).

Article 4, Membership and Dues.


a. The Chapter membership shall consist of regular and student members in good standing [with the] society who reside within the Chapter's geographical area and who have paid annual Chapter dues. Members of the society who wish to become members of the Chapter and who reside outside its geographical area may join the Chapter by payment of dues. Eligibility for Chapter membership, therefore, shall be as provided in Article 3 of the society's bylaws as amended in March 1998. A student member shall be a student in residence at an accredited institution of higher learning who joins the society and who has paid annual Chapter dues. Student membership cannot exceed a period of seven years. Student members shall have the same rights and responsibilities as regular members, except that they shall be ineligible to hold national posts in the society other than that of non-voting members of the council.


b. At the beginning of every calendar year, the chair shall contact all members of the society residing in the Chapter's geographical area, inviting them to pay the annual dues as established by the officers of the Chapter and, by so doing, to become members in good standing of the Chapter.


Article 5, Government.


1. a. Officers and Terms of Office


The officers of the Chapter shall be the chair, the Secretary-Treasurer, and the regular and student representatives of the Chapter on the national council. 


        1. The Chair shall call and preside at Chapter meetings and shall supervise the affairs of the Chapter. In absence, incapacity or disability of the chair, the Secretary-Treasurer shall exercise the functions of the Chair. Should the office of Chair fall vacant before expiration of the appointed term, the Secretary-Treasurer shall act as Chair until the next meeting of the Chapter, at which time a member shall be elected to fill the remaining tenure of the vacated office.
The Chair shall serve a two-year term commencing with the annual meeting of the Society in odd-numbered years. A Chair may be elected to a second term but may not serve more than two successive terms in office.

        2. The Secretary-Treasurer shall keep the records and correspondence of the Chapter and shall collect and disburse the Chapter's funds. In event of a vacancy in the office, the Chair may appoint a member of the Chapter to fill the vacancy until a member is elected for the remaining tenure of the vacated office. The Secretary-Treasurer shall serve a two-year term commencing with the annual meeting of the Society in even-numbered years.
At the discretion of the Executive Committee, the Secretary-Treasurer may be presented as a candidate for successive terms in office.

        3. In accordance with Article 4 of the Society's bylaws, the Chapter shall elect an active scholar from the regular membership to serve a three-year term as the Chapter's regular representative on the national council. The term shall begin with the annual meeting of the council held at the time of the annual meeting of the Society and extend to the day immediately prior to the annual meeting of the council approximately three years later. The regular representative may not be elected to a second, directly successive term in office. 


        4. Similarly, in accordance with Article 4 of the Society's bylaws, each year the Chapter shall elect or choose from the student membership a doctoral candidate in any field of musical scholarship as the Chapter's student representative on the national council. Student representatives shall serve overlapping two-year terms and shall be nominated by the universities with doctoral programs in rotation. Student representatives shall attend the annual meeting of the Society as non-voting members of the council. The term shall begin with the annual meeting of the council and extend to the day immediately prior to the annual meeting of the council approximately two years later. Student representatives may not serve more than one term.


b. Nomination and Election

   
        1. The Secretary-Treasurer shall send out a call for nominations with a two-week deadline. The Officers of the chapter/Executive Committee will consider members’ nominations and self-nominations and present a slate of candidates for the offices of Chair and regular representative to the council. At the Executive Committee’s discretion, it may present only one candidate for the offices of Secretary-Treasurer and Student Representative to the council. A ballot with the slate of candidates shall be sent to the Chapter membership at least three weeks before the announced voting deadline..

        2. A ballot with the slate of candidates shall be sent to the Chapter membership at least four weeks before the announced voting deadline. The Secretary-Treasurer shall tally the election returns. In case of a tie, the vote will be decided by polling the Executive Committee.

        3. No person shall hold more than one elected office in the Chapter at the same time.

Article 6, Committees.

a. The Chair shall appoint chairs and members of such committees as are necessary and shall serve ex officio on all committees. Committees shall consist of no fewer than three members. The term of appointment, unless specified otherwise, shall be one year.

b. The standing committees shall be the Executive Committee. 

        1. The officers of the Chapter (Chair, Secretary-Treasurer, and Representative to the council) shall constitute the Executive Committee of the Chapter and shall conduct any urgent business of the Chapter between regularly scheduled meetings of the Chapter.


c. With the approval of the Executive Committee, the Chair may remove and replace committee members. 

Article 7, Meetings.


a. The Chapter shall hold an annual meeting, normally in the spring. The Chair, with the approval of the Executive Committee, may call additional meetings. Notification of each meeting must be sent to members at least four weeks in advance. Ten percent of the membership shall constitute a quorum. An ad hoc program committee, newly constituted by the Chair in advance of each regular meeting, shall prepare the program for the regular meetings of the chapter. 


b. The Chair shall hold a business meeting at the annual meeting, during which the Secretary-Treasurer shall present the minutes of the preceding meeting and present a financial report. 


Article 8, Chapter Relations with the Society.


a. The Secretary-Treasurer shall submit to the Society an annual report on its elections and financial operations. 


b. The Secretary-Treasurer shall report to the editor of the AMS Newsletter by the announced deadline twice a year all material concerning the Chapter's affairs to be published in the newsletter, including papers read at Chapter meetings. 


c. The Secretary-Treasurer shall apply to the Society's Chapter Fund Committee for special funds for particular projects within the Chapter's official activities and functions, as provided for by directives of the Society and as approved by the Chapter's Executive Committee. 


Article 9, Fiscal Year.


The fiscal year of the Chapter shall run from July 1 through June 30. 


Article 10, Action of the Chapter.


No action of the Chapter shall be considered an action of the Society unless approved by the Society's Board of Directors. 


Article 11, Amendments.


Amendments to these bylaws may be proposed to the Chapter's Executive Committee by an appointed Constitutional Committee, by the membership of the Chapter at a stated business meeting, or by petition of five or more members to the Chair. Amendments thus proposed shall be made known to the membership at least four weeks before the next meeting, and they shall be placed on the agenda of that meeting for discussion and revision. Two-thirds of the votes cast in a ballot subsequently submitted to the Chapter membership shall be required for acceptance of the amendment. 


Article 12, Rules.


Robert's Rules of Order shall govern all meetings and committees where those rules are applicable and consistent with these bylaws. A Chapter member designated by the Chair shall serve as parliamentarian. 


Article 13, Dissolution of the Chapter.


In the event of the Chapter's dissolution, any assets remaining shall be disposed of by the Society's Board of Directors in accordance with the Society's bylaws.